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What information does MyDictation.com collect?

Our primary goal in collecting personal information is to provide you with the best and most useful content and services. The services and features that we offer require you to provide us with information as a condition of usage.

We collect personally identifiable information, such as your name, email address, postal address and phone number when you provide it to us. From time to time, we may also collect other sensitive information such as your job title, gender, username and password. We may also receive information about you from other sources and add it to the information you provided to us.

While we do collect credit card information during registration and further billing operations, MyDictation.com does not permanently store credit card information. Once you register with MyDictation.com you are no longer anonymous to us.

How we use information we collect
  1. Information you provide
    When you sign up for a MyDictation account, we ask you for personal information (such as your name, email address and an account password). We also request credit card or other payment account information, some of which we maintain in encrypted form on secure servers. We do not store enough payment information to actually process a new charge. We may combine the information you submit under your account with information from third parties in order to provide you with a better experience and to improve the quality of our services.
  2. Log information
    When you access MyDictation services, our servers automatically record information that your browser sends whenever you visit a website. These server logs may include information such as your web request, Internet Protocol address, browser type, browser language, the date and time of your request and one or more cookies that may uniquely identify your browser. Also, in order to protect you from fraud, phishing, and other misconduct, we may collect information about your interaction with our services. Any such information we collect will only be used to detect and prevent fraud or other misconduct.
  3. Other sites
    This Privacy Policy applies to MyDictation services only. We do not exercise control over external sites displayed as ads or links from within MyDictation. These other sites may place their own cookies or other files on your computer, collect data or solicit personal information from you.
What is MyDictation.com's practice regarding cookies?

Your Internet browser has a feature called cookies, which stores small amounts of data on your computer about your visit to any of our sites. You should have cookies enabled to use most of our site. By adjusting your settings on your browser, you may elect not to allow cookies to be collected, but the quality of your experience on MyDictation may be affected.

Because the security features of MyDictation.com depend heavily on users being logged in to the site, we allow users to partially store their login information on their computer using a cookie. We STRONGLY recommend against saving this information on a publicly accessible computer.

Cookies alone tell us nothing about who you are unless you specifically give us personally identifiable information.

We use cookies and tracking technologies in a variety of ways, including:
  1. Keeping count of return visits to our site or our advertisers' or partners' sites.
  2. Accumulating and reporting anonymous, aggregate (data collected in mass), statistical information on Web-site and advertisement usage.
  3. Determining which features our overall user population likes best.
  4. Saving your account name so you don't have to re-enter it each time you visit our site.
  5. Displaying the most appropriate advertising or content based on your interests.
Privacy of Children

MyDictation.com is not directed to children under the age of 13.

We operate our site in compliance with the Children's Online Privacy Protection Act and do not permit registration by anyone under 18 years of age and will not knowingly collect or use personally identifiable information from anyone under 13 years of age.

This requirement is clearly posted during the registration process.

How does MyDictation.com use the information?
We use the information we gather for four general purposes:
  1. To customize the advertising and the content you see.
  2. We use tracking information to determine how well each page performs overall based on aggregate user demographics and traffic patterns to those pages. This helps us continue to build a better service for you.
  3. To fulfill your requests for certain products and services, such as sending out electronic newsletters.
  4. To send you information you agreed to receive about topics we think will be of interest to you.
How does MyDictation.com share the information?
We will make your personally identifiable information available to other companies or people when:
  1. You have elected to allow us to share that information at the time that you registered with us or provided us the information, or through a subsequent affirmative election through our website.
  2. You volunteer information or create a public profile in the course of your participation in our community features such as forums, user opinions and reviews, chat rooms or other forms of public communication and interaction.
  3. You use cobranded services (i.e., sites or services that we offer to you in connection with a partner, who is identified on the site). When you use a cobranded service within our network of sites, you grant us permission to pass your registration information back to that service partner. Their use of your information is subject to their applicable privacy policies.
  4. We hire third-party vendors to provide specialized services such as customer support; email message deployment; suppression, merge and de-duplication services; data processing; and special products or services that you have requested. These companies are only allowed to use the information in order to help us fulfill our services to you. We do not provide your information to these companies for their own, permanent use.
  5. You unsubscribe from a mailing that we send to you on behalf of a third party. We may share your removal instruction with the third party so that it may be added to that person's list of people to whom they may not send emails.
  6. You are the winner of a contest or a sweepstakes that is co-sponsored with a third party and that third party needs your information in order to manage the prize fulfillment process.
  7. When required by law, such as when we respond to subpoenas, court orders, or legal process.
  8. We believe that your actions violate applicable laws, MyDictation's Terms of Use, or any usage guidelines for specific products or services, or threaten the rights, property, or safety of our company, our users, or others.
What are my options?

Users who would rather not provide any of the user data requested by our registration process do not need to register with us.

We also give users the following options:
  1. Opting not to receive our electronic newsletters when registering. Users who opt in may remove themselves from mailing lists at any time through the subscription-management pages or by following the instructions at the end of the e-mail they received from us.
  2. Opting not to provide certain personal information when registering for a site, provided, however, that you may not be able to use some of our products or services without providing us with certain information.
  3. You can review, correct, or change the information collected during registration for any of our sites. The instructions for doing this can be found in our member-services areas.
  4. Users may change information at any time and as often as necessary.
  5. Users who are experiencing problems with our services or who have questions about how our services work can contact us using any of the support or contact e-mail addresses listed on the site.
How will I know if the privacy policy is changed?

Any modifications to our privacy practices will be reflected first within this area of site.

If there is a material change in our privacy practices, we will indicate on our site that our privacy practices have changed and provide a link to the new privacy statement. If we are going to be using the information collected from users in a manner materially different from that stated at the time of collection, we will send affected users written notice of the change by e-mail.

Questions, Comments

Questions regarding this privacy statement or any other aspects of our network should be sent to the ZipChart, Inc. corporate offices at 29043 North 59th Street, Cave Creek, AZ 85331, Attention: Legal Department.

We read every message submitted and try to reply promptly to every one. We may also file your comments to improve the site, or review and discard the information.

Effective date: April 04, 2009
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